An article describing the process of assigning final grades and submitting final grades.

Available Final Grades

One measure of the quality of a student’s academic achievement at Lakeland is the letter grade earned for courses attempted. A description of each letter grade used in the Lakeland system is noted below.

A	Indicates excellent academic performance, including consistent mastery of facts and concepts and a thorough understanding of course content.
B	Indicates good academic performance, including high-level mastery of course content.
C	Indicates average academic performance, including average mastery of course content.
D	Indicates marginal academic performance, with poor mastery of course content.
F	Indicates very poor performance in demonstrating even minimal mastery of course content. No course credit is given for this grade.
FNA	FNA indicates failure for nonattendance. No course credit is given for this grade. FNA grades cannot be petitioned for refund purposes.
UFNA	UFNA indicates failure for nonattendance in a course taken on a satisfactory/unsatisfactory (S/U) basis. No course credit is given for this grade. UFNA grades cannot be petitioned for refund purposes.

Satisfactory/Unsatisfactory (S/U)

Students may choose to take some courses on a satisfactory/unsatisfactory (S/U) basis. A maximum of ten satisfactory/unsatisfactory semester credit hours may be applied toward an associate degree, and only one course per semester may be taken as satisfactory/unsatisfactory. Credit(s) will be granted (recorded as an “S” on the student’s transcript) for courses taken with this option if a “C” grade or better was earned.

The request to take a course on a satisfactory/unsatisfactory (S/U) basis must be submitted to Lakeland's Student Service Center by the end of the fourth week of the semester. This option may not be changed to a letter grade.

Audit (V)

Auditing a course means that the student registers for the course, pays the instructional and general fees, but receives no grades or credit. The student is expected to attend class and participate in class discussion or lab activities but does not take any examinations. A symbol of “V” will appear on the student’s transcript, indicating the course was taken as audit.

The request to take a course as an audit (V) basis must be submitted to Lakeland's Student Service Center by the end of the first week of the semester. This option may not be changed to a letter grade.

Incomplete Grade (I)

An incomplete grade may be requested by a student who is progressing satisfactorily in a course, but for reasons beyond his/her control (e.g., illness, employment, death in the family), has not completed all requirements for the course when final grades are submitted by the instructor. An incomplete grade may not be used to allow a student extra time to avoid failing a course.

During the fall and spring semesters, the student may request an incomplete grade of their instructor by the end of the sixteenth week of the semester, but no earlier than the thirteenth week.

During the summer term, alternative schedules govern the incomplete grade request process. In the five-week summer terms, the student may request an incomplete grade in the fourth or fifth week; in the eight-week summer terms, the student may request an incomplete grade in the sixth, seventh, or eighth week.

The student must complete all conditions established by the instructor by the end of the following academic semester. (A student receiving an incomplete grade at the end of spring or summer terms must complete all conditions by the end of the following fall semester.) Upon the student’s completion of these conditions, the instructor will change the incomplete grade to the earned final grade. If the student fails to complete the necessary conditions within the prescribed time limit, the incomplete grade will automatically be changed to an “F” grade on the student’s record.

Deans are authorized to convert an incomplete grade into a final grade in cases where instructors have severed connections with the college.

Withdrawal (W)

The notation of “W” will be made on the transcript for students who withdraw from any class.

Administrative Withdrawal (AW)

Students will be administratively withdrawn from any class in which they are enrolled and have not attended during the first two weeks of the semester. Administrative withdrawals will occur at the beginning of the 3rd week of classes at 50 percent refund (or during the first 20 percent of a flexibly scheduled class). A grade of an "AW" will be issued.

Not Available (NA)

The notation of “NA” will be made to indicate that no grade is available from the instructor. When the instructor submits the grade, the “NA” grade will be changed to the appropriate letter grade.

 

Submitting Final Grades

When you select a course, a roster of students is displayed along with their final grades or blank fields for entering the final grades. Select the down arrow to the right of the final grade field and the grade options are displayed for the selected course.

When entering an FNA or UFNA (failure for nonattendance) grade, you must enter a date in the “Last Attend Date” column. You can click on the calendar icon to select and auto populate the last date of attendance. An error message will display if you leave this blank for FNA/UFNA grades or if the date does not fall within the semester or is formatted incorrectly. Do not enter a
“Last Attend Date” for any other grade.

Do not enter anything in the “Hours Attended” or “Narrative Grade Comment” fields.

Note: Be sure to save often, even in the middle of a page, to avoid a session time out. When a session times-out before the save button has been clicked, entered grades can be lost.

Once you have entered all grades, click Save.

When all grades have been entered and saved, you should see the grading status change to “Completed”. If you cannot enter all grades in one session you can save and the status will show as “In Progress”, allowing you to enter the rest of the grades later.

Make sure that all courses display “Completed” by the grade submission deadline.

 

Changing a Grade

The column labeled “Rolled” indicates when the grades have been rolled to academic history, which occurs shortly after the grade submission deadline.

While the grading window is open, you can click on any “In Progress” or “Completed” course to change a grade. You will no longer be able to change a grade in the portal after the grade submission deadline has passed, and the grades have rolled to academic history.

To change a student’s grade after the grade submission deadline, contact the Office of the Registrar at 440.525.7101 or registrar@lakelandcc.edu.

 

Getting Help With Assigning Grades

If you need help logging in, your password reset, or other technology assistance contact the Help Desk. Walk-in assistance is available in room C-2060 or call 440.525.7570, email lcchelpdesk@lakelandcc.edu or visit lakelandcc.edu/help.

If you have questions about assigning grades, please contact your department chairperson or your Dean.

If you have questions about submitting final grades, please contact the Office of the Registrar at 440.525.7101 or registrar@lakelandcc.edu.